Operational administrator

Operational Administrators are part of the Support Branch of the Navy. As an Operational Administrator, you will provide high quality administrative and payroll support to ships at sea and serving personnel. You will also provide support in office administration functions such as customer service, document management and personnel management procedures.

Your role will principally be undertaken at sea onboard ships where you will also perform non-administrative tasks as part of the ship's company, and ashore in Devonport Naval Base. Most Operational Administrators also complete at least one period of peacekeeping overseas. The Operational Administrator role will suit you if you want a career in administration that is balanced with getting out of the office and doing other varied and exciting things.

The initial parts of your career will be spent ashore in the Devonport Naval Base, with short duration postings to ships and shore establishments to strengthen your training and gain experience. These can include short term postings to other locations in New Zealand as well overseas experiences with NZDF deployed forces and exchanges with other navies.

Whilst at sea your most important role is as a sailor, utilising the core mariner skills you have gained in fire-fighting, damage control and seamanship tasks. You will also be given advanced first aid training to assist the ship’s medical staff in emergencies. In your trade role at sea you will support the efficient operation of the ship by ensuring that the command and personnel receive top-level policy advice and administrative support.

Your hard work, diligence and experience as an Operational Administrator are rewarded with promotion in rank and salary. Following your initial training and consolidation, you can reasonably expect to be performing as an effective and competent Operational Administrator within 12-18 months of joining. This will be supplemented by a posting to sea, and then further training to prepare you for promotion to a supervisory role. Your advancement will be supported by giving you further training in leadership, mariner skills and Operational Administrator skills. Successful completion of these will qualify you for a promotion to Leading Rate, whereby you will be responsible for supervising a team of Operational Administrators, either at sea or ashore. Vast employment opportunities exist for Operational Administrators within the Navy and the Defence Force. Right now there are Operational Administrators employed on peacekeeping missions around the world, at sea onboard HMNZ Ships, and in various roles and locations in New Zealand.

Careers in the Navy are well-rewarded, as well as being diverse and exciting. As you become more experienced and move up through the ranks, gaining additional skills and qualifications, you will see your salary rise accordingly.

While undertaking Basic Recruit Course you will be paid as a Recruit (see attached pay table). On completion of your Recruit Course you will be paid as an Ordinary Rate and your pay will continue to increase as your career progresses.

  • Be a minimum of 17 years of age.
  • Meet the citizenship & security requirements to gain CV security clearance for this trade.
  • Be free of any criminal convictions for the previous two years.
  • Be of good character – assessed by a study of references and a police record check.

You must have achieved the NCEA level 1 Literacy and Numeracy requirements.

Find out more about the NCEA levels and certificate requirements

  • You must be medically fit for service.
  • Colour perception restrictions may apply.

Upon successful enlistment into the Navy you’ll be posted to Devonport Navy base in Auckland. Here you will do complete your basic training. Find out more about basic training.

You will remain in Devonport to receive training as an Operational Administrator. Your specialist training will include areas such as NZDF payroll, NZDF policy and entitlements, Human Resource information system training, administration and office procedures, the management and administration of personnel records as well as receipt and dispatch of correspondence. Following this, you will conduct a period of on-job-training, ashore and at sea, to strengthen and consolidate what you have learnt.

As your career progresses, you will be given further training to develop your leadership, mariner and specialist skills. The ability to manage people effectively and efficiently is a key part of your development. This training will provide you with additional skills and expertise to assist with your career progression. Operational Administrators receive comprehensive training throughout their careers to advance from a basic administrator through to a supervisory role and then to a managerial level.

Whilst under training you will be posted to Devonport Naval Base. On completion of your training you may be posted to Wellington for a six month stint working in the Human resources service center.